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Terms and Conditions


Vehicle Police Clearance

Permanent Export


• Stolen Recovered

• Engine Change

• Introduction/ Build Up/Import

Cross Border Visit

• Export Permit

• Registration as Exporter at SARS

Criminal Record Check

• Application for Police Clearance

Application Expidited Police Clearance

Criminal Record Expungement

Your official Document Retrieval, Authentication , Apostille and Attestation Specialist

09:00 to 15:00 Week days   012 0040894 or 012 0040963





Contact Us

Defence Force Exemption Letter


Drivers License Confirmation


Head Office and Courier address,

Document Guru

57 Swarthout Street




South Africa


Telephone No:

012 0040963

012 0040894

Email: info@dgsa.online

Official Translations


Document Legalisation



Embassy Attestation

Notary Copies

Contact Details

About Us

Bussiness Oppertunity


Home Affairs Certificates

 • Birth Certificate

 • Marriage Certificate

Vault Birth Certificate

Death Certificate

Letter of No   Impediment

Document Guru (Pty)Ltd

Formerly known as GMTM Consultants

Terms and Conditions

  Documents needed  for VCASSA to do a Vehicle Police Clearance  on your behalf. Scan all documents beforehand / Originals will be collected with vehicle.

 1. All vehicles in private individuals or business names.

     • Client Sheet.

     • Original Registration Certificate / Log Book / RC1

     • Data Dot Certificate.

     • Vehicle must have a valid license.

     • If the vehicle is not registered into the applicant for police Clearance name, a       original proof of purchase must be supplied.

     1.1. Additional Documents and Information Required for;

       1.1.1. Stolen Recovered:

                • Contact the case officer to remove the admin mark so that the S mark can be                   removed with a Police Clearance.

      1.1.2. Engine Change:

               • Original receipt for new engine showing the engine number.

2. Appointment of VCASSA Vehicle Clearance and Administration Solutions SA.

     2.1. Private individuals : Download, complete and sign.

     2.2. Businesses : Download, Copy and paste on a letterhead and Sign.

 3. Sworn Avadavat to be handed in at SAPS authorising us.

     3.1. Avadavat specifically for Pretoria/ Tswane: Affidavits must be done at the              SAPS. Very important download and complete as per example at SAPS.                The avadavat must  be handwritten and not typed.

                      3.1.1. Example for a individual.

                      3.1.2  Example for a business.

                      3.1.3. Required format and form to use.

     3.2. Avadavat for all other areas expect Tswane / Pretoria

              Individual: If he owner of the vehicle is a private individual  in all                                     centres Exept Tswane. ( Download, Complete and scan back to us)  Business: If he owner of the vehicle is a business in all centres                  Except Tswane. ( Download. Complete and scan back to us)

 4. Owners Identification :

      4.1. If done for  Pretoria copies must certified at SAPS.

      4.2. If owner is a Private individual:

              • Copy of  South African with a ID book or card. ( very clear copy with                  no stamps or blemishes we will certify except Pretoria to be certified at SAPS)

              •  If a Non-South African a copy of the passport and Traffic Register.

      4.3. If the owner is a Business Entity:

              • BRN Certificate (Very clear copy without stamps or blemishes)(This is the                 certificate issued by the Licensing Department to Businesses/trusts etc to                 register vehicles in their name.)

              • Proxy ID (Very clear copy we will certify - except Pretoria)

              • If a Non-South African a copy of the passport and Traffic Register.

              • If the proxy and the person signing the avadavat is two different people also                 supply copy of that persons ID

  5. Proof of address not older than 3 months.

       5.1. Accepted documents for proof of address.

                • Utility Bill.

                • Recurring bills like cell phone accounts.

                • Tel com accounts

                • Credit card accounts

        5.2. Documents not accepted.

                • Once off accounts like doters accounts.

                • E-toll statements.

                • License renewal notices.

When Needed

When a police Clearance on above is needed for the under mentioned reasons you will need a data Dot .

 • Sometimes with change of ownership

 • Change of colour.

 • Engine Change.

 • Stolen and recovered vehicle.

 • Rectifying difference in Engine and chassis numbers.

 • If no documentation is received from the previous owner of the vehicle.

 • VIN updated.

 • Sarpco Clearance.

 • Export Clearance

 • Not Stolen Clearance for Cross Border Visits.

The RPC Procedure is designed to ensure that vehicle information captured on the National Traffic Information System (e-NaTIS) corresponds with the actual vehicles on South African roads in terms of description, VIN and engine numbers.  The benefits are.

 • Accurate information.

 • Proving liability for outstanding fines and fees.

 • Recovery of stolen vehicles.

 • vehicle cannot be chopped and parts resold.

 • Identification of vehicle where numbers are tampered with.

Knowledge Base

1. What will happen if I do not obtain a Police Clearance after a stolen vehicle has been recovered ?

 • No vehicle transactions like license renewal, Road Worthy Certificate and/or change of ownership can be    done.

 • There is a risk that you or the driver can be stopped at a road block and you will have to prove that you     have not stolen the vehicle.

 • Law enforcement officers can give chase if they spot the vehicle on the road.

2.There are 3 instances when a vehicle can and must be introduced on the E-natis system

 • De registered by Default. There are two types of de-registration namely de registration by default that is for example when a vehicle license is in arrears for years.

 • De-registration instruction when a vehicle is stolen.

 • Vehicle written off.

Where must the Police Clearance be done?

 There are designated Police Departments who does the Police Clearance. Your police Clearance must be done where your vehicle is registered for example:

|• Pretoria: if you live in Pretoria, Cullinan, Rayton and Bronkhorspruit areas.

 • Centurion: If you live in the Centurion area. ( Midstream does not fall under Centurion)

 • Langlaagte: if you live in Midrand and Johannesburg - excludes Roodepoort and  Bedfordview

 • Benoni: If you live in Edenvale, Kemptonpark, Alberton, Boksburg, Germiston, Benoni,  Springs and Brakpan.

 • Lenasia: If you you live in Randfontein, Krugersdorp, Lenasia and Soweto.

 • Vereniging: if you live in Vereniging and Vandbijlpark

When is a Vehicle Police Clearance Required

 • Stolen and Recovered  Vehicles a must be presented to the SAPS to obtain a Police Clearance and remove the stolen    notification on all the relevant Data Base.

 • When a engine is changed the vehicle must be presented to the SAPS to obtain a Police Clearance to update the new engine     number on all the relevant Data Base.

. • When there is a clash or duplication of VIN Numbers and Engine Numbers.

  • When a vehicle was scrapped and has to be re introduced.

  • This can be a time consuming process

Data Dot

Legislation made it compulsory from September 2012 for all vehicles to be fitted with Dta Dots. Vehicle police Clearance certificates will not be done if Data Dot is not present.

Thus either a certificate must be presented or Data Dot must be done.All vehicles manufactured from September 2012, in South Africa, will be Data Dotted at the factory.

What is Data Dot? A unique number is sprayed on the vehicle at strategic places. A typical application represents about 5000 tags. This is virtually impossible to remove. This number is registered against the vehicle details on a central register.

Who does Data Dot? There are a few suppliers but your first port of call should be Road Worthy Centres.

We can arrange Data Dot on behalf of clients.

Vehicles are defined as:cars,caravans, motorbikes, trailers, quads, tractors, trucks, mining equipment and construction equipment.

Vehicle Police Clearance is required under certain circumstances.   

VCASSA Vehicle Clearance and Administration Solutions SA is subcontracted to do All DGSA Vehicle Police Clearance Certificates and will bill clients direct.

Email VCASSA Direct at vehicleclearancesolutions@gmail.com or call us for information package with all forms, Terms and Conditions and Fees or visit their website at


Documents Needed    Process   Lead Time   Fees   When Required    Knowledge Base

Process to obtain clearance .

 • Scan and email all documents to vehicleclearancesolutions@gmail.com - We will collect     originals when we collect the vehicle.

 • We will;

    •• Prepare documents.

    •• Obtain a Request for police Clearance ( RPC ) at the relevant licensing department.

    •• Mark the vehicle for export and stop any further license fees and transactions.

 • On the morning of the appointment we will collect the vehicle at about 6:30 and return it  between 13:00 AND 16:00 with the clearance certificate.

 • The Export Clearance will be delivered in most instances within 2 work days.

 • On completion we can apply for a export clearance on your behalf.

Lead Time

   • 2 to 3 work days

Download and Email us the Vehicle Export and General Police Clearance information Request.

Email to: